Tutor guidelines

Guidelines for Tutors

These are intended to give you some hints on how to approach the job and feel confident teaching. By accepting work from the agency, you are agreeing to observe the working methods outlined below & accept the terms offered by Key To Music.

To work successfully with Key To Music, the most important points are as follows:

1. Respond quickly.          James, Jen and Diana work with and in various bands and have their own students/music industry activities as well as running KTM, so we love people whom we don’t have to chase, and who get back to us promptly. You’ll get much more work out of us if you are efficient.

If we contact you about a potential student, we need to you let us know if you want the job as soon as possible-we try and make sure a new student has heard from a potential tutor within 24 hours of their enquiry – if they don’t hear back from us in time they’ll go elsewhere.

2. It’s disruptive for students to chop and change tutors – if you take a student on, you need to be prepared to teach them for at least ten lessons. If the commute is not manageable, don’t take it on-there’s bound to be a tutor closer, and probably some students in or nearer to you will come up.

3. Keep us informed – getting back to us after you’ve seen a student for a trial lesson etc is vital.

What Key to Music does for you

We build relationships with schools, pupils and parents over time to establish trust and create opportunities for tuition work.

We supply PA equipment for the workshops and showcases and spend time planning the syllabus.

We sort out all the financial transactions and make sure students observe a 24 hr cancellation policy

You can approach us for tips teaching, if you are unsure about how to prepare lesson plans for your own use or the reports that we require; or if you are having any kind of problem with a school, parent, or student. We will also provide a teaching guide to help you find your feet in the first few lessons.

We hope you will find the work rewarding and stimulating.

How it’s Organised

Rates of pay

You will be entitled to £18 for lessons at your house, £23 for lessons at the client’s house. Lessons last for an hour, unless school timetables or the requirements of home students dictate otherwise, and you have agreed to those requirements.

Payment is organised as follows:

A trial lesson with a new student is paid at a rate of £25 per hour. The lesson should be paid for in cash when it ends. The point of a trial lesson is that it gives tutors a chance to see whether they want to work with the student as much as vice versa.

At the end of the first 5 lesson period, the tutor must supply a time sheet signed by the student’s parent confirming five lessons have been taught, along with a report detailing what has been covered and how the student is progressing (see Monthly Reports, below). When Key To Music receives these documents, we release payment for the first five lessons.

CRB/DBS check

It’s not legal for you to teach under 18′s unsupervised without a check. The best way to get one is through the MU if you’re a member, or we are registered with GB recruitment who can process applications. Call them direct and quote us as the umbrella body. GB recruitment then send them you the docs and instructions and they do it direct with them.


GB Recruitment number is 01782624444 website  http://www.gbrecruitment.co.uk/index.html

Contact details

We need these and your students need them too.

What Key to Music expects from the Tutors

Your skills are valued and the agency is only as good as the tutors. To help maintain the high standards parents, schools and students expect from us there are some considerations we need the tutors to take in:

Before we can register you, we need you to get a CRB check. You cannot apply as an individual. KTM is registering to be able to put people up for it, but the cheapest way is through an organisation called Sound Sense-see Musician’s Union, below.

Musician’s Union

Anyone considering a career in music performance, writing, education or combination of these might be interested in joining the MU. It provides access to many benefits including 3rd party liability insurance. Sound Sense is the MU approved CRB check body. It is slightly cheaper to get it through them than it is through most other umbrella bodies.

In-House tutoring

If you have not tutored for a particular family before, first impressions are important -punctuality, politeness etc. It really is in your own interests to build up a friendly informal relationship with the parents. Ultimately it is their decision whether their child continues with the lessons over a sustained period of time. If they aren’t beginners it will be good idea to ask the student to play you what they know, to give you an idea of their level of playing.

If you are teaching a child under 16 for a trial lesson, and it’s the first time you’ve visited the house, an adult has to be present. Subsequently if parents are going to be out you need their contact numbers. Please make sure you get these in writing so that you can refer to it after they leave if needs be. In any case, you can always call us in the office. If we are in a meeting, or after office hours, you can contact us on our emergency contact numbers.

07932 725 025- Diana

07786 220 235- James


If you need to cancel a tutorial, please be aware that this will let a lot of people down. We will either find another tutor to cover , or re-schedule you. If you cancel within 24 hours it is up to you to rearrange the lesson, you need to arrange a replacement free lesson. If the student or parents cancel within 24 hours, they pay for the lesson in full. It is the same deal for both of you.

The following points are very obvious, and go without saying, but just in case…:

Please be on time – this is very important!

Please dress appropriately – you can be informal, as it is not a stuffy profession but no tracksuit bottoms or skimpy attire.

Please switch off your mobile phone, or turn it on silent.

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